Area Administrators Services

Support for Area Chairs

Course Planning 

  • Assistance with and maintenance of the course planning and scheduling tool
    • Request teaching preferences and space from RRO
    • Meet w/AC’s to review teaching schedules
    • Enter all info into CPT
    • Communicate changes to faculty (unless AC wants to)

Financial Resources

  • Provide clear explanations and guidance of University and Ross financial policies 
  • Create and distribute financial reports to faculty and Area Chairs, showing available funds and spending
  • Monitoring and reconciliation of expenses (including P-card)
  • Develop department-level budget planning, forecasting, and tracking to ensure resources are available for teaching, research, and events
  • Provide advice to Area Chairs on the best use of resources to support departmental priorities
  • Send regular reminders of policies and processes

Meetings & Events

  • Departmental meetings/activities
    • Attend department meetings, take minutes
    • Regular 1:1 meetings with AC
  • Seminars/Speaker Series
    • Room reservations
    • Develop budget
    • Coordinate and manage visitor schedules and communication
    • Travel arrangements and accommodations
    • Hosting arrangements
  • Conferences – Coordinated with Event Specialist
    • Room reservations
    • Develop budget
    • Coordinate and manage visitor schedules and communication
    • Travel arrangements and accommodations
    • Hosting arrangements
    • Secure venue

Faculty Lifecycle & HR Support

  • Administrative support through all stages of a faculty member’s career:
    • Managing recruiting process once candidates are identified
      • Post jobs
      • Communicate with candidates
      • Coordinate interview logistics; travel and schedule arrangements
      • Schedule pre-interviews (virtual and in-person)
        • Coordinate venue, hosting, manage internal schedules
    • Support processes related to hiring, retention, and promotion.
      • Schedule contract renewal meetings; assist with review if needed
      • Help collect materials for promotion reviews and schedule meetings
    • Manage on/offboarding of faculty
      • Send welcome letter to new faculty
      • Complete tasks in on/offboarding tool
      • Schedule time to meet, go over student hiring, financials, policies, large purchases, etc. 
    • Review LEO contracts & offer letters.  Work with AHR to make any adjustments.
    • Track LEO annual reports to ensure completion
    • Track sabbaticals, leaves, and emeritus status so faculty and leadership have accurate, timely information.
      • Knowing who is involved and how to cover their classes
    • Management of student hourly hiring and pay processes, including timesheet approvals and issue resolution.
      • Hire student temps through the SSC
      • Facilitate completion of Remote Work Agreement
      • Ensure students submit their timesheet
      • Approve student temps timesheet
    • Website maintenance
      • Update seminar pages
      • Submit changes to Marcom
    • Microsoft and Google Suite
      • Creating, adjusting and sharing documents